Those involved in running the Bury St Edmunds Junior Chess Congress take your privacy seriously, and will use your personal information only for activities related to this event. This policy explains what personal information we collect, how we use that information and who it may be shared with. The latest version of this policy can be found online at: www.bsechess.org.uk/juniorcongress/privacy/

This policy was last reviewed on: 6 November 2018.

If you have any questions about how your data is processed, please contact the Congress Organiser.

What information do we collect?

To help us administer and publicise the tournament, we collect, store and process a range of relevant data.

  • Name
  • Date of Birth
  • Contact Details
    • Parent’s Email Address
    • Phone Number(s)
    • Postal Address (where necessary – see below)
  • Bank Details (see below)
  • Photographs (see below)
  • Chess Club / School / Location
  • Chess Grade or Rating (and supporting evidence for an estimated grade should one be required)
  • ECF Grading Reference
  • ECF Membership Number
  • ECF Membership Level
  • Tournament Details
    • Congress Section (Under 18 / Under 11 / Under 9 / Minor)
    • Round for Bye (where requested)
    • Game results

Cross-checking: We will also use supplied information to allow us to check this data against other sources including, but not limited to, the ECF Grading List and the ECF Membership List. Where necessary, these sources may be used to supplement or correct the data you supply.

Photographs: In addition to the items listed above, we often take photographs at the event, and these may be used for publicity purposes. Where those photographs feature junior players, explicit permission will be sought before using them in this way.

Bank Details: For payment of prizes, we may request parents’ bank details to allow us to make the payment by bank transfer.

What we do with your information and who has access to it?

The Congress Organiser has access to all the data specified above. Other congress officials will have access to such data as required in order to facilitate the smooth running of the tournament.

We publish a full list of entrants on the event website. Results and a selection of games from the event will also be published online. Game results will also be shared with the ECF for grading purposes. These are normally submitted via the grader for the East Anglian Chess Union and will therefore also appear online at www.c4results.org.uk/chess.

Use of contact details

The Congress Organiser may use contact details for the following purposes:

  • Parents’ email addresses in order to notify of any changes to the arrangements for the Congress. Also, to advise parents about future junior events.
  • Phone numbers in rare situations where an event has to be cancelled, or if alternative arrangements need to be made. A parent may also be phoned if their child does not turn up for the Congress, to ascertain if they will be arriving late.
  • Postal addresses for sending prize cheques when the recipients have left the venue before the prize-giving.